Executive Assistant

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We look forward to hearing from you!

Position Overview

We are seeking experienced and highly capable Executive Assistants to join our Executive Office in North Vancouver. In this role, you will provide trusted, proactive, and confidential support to a Vice President, enabling the efficient and effective operation of their office and advancing divisional priorities.

This position delivers a wide range of complex administrative and coordination functions and requires sound judgment, discretion, and the ability to anticipate needs in a fast‑paced, dynamic environment. The successful candidate understands the critical role Executive Assistants play both as strategic partners to executives and as collaborative members of a high‑performing Executive Assistant team.

What You’ll Do

As an Executive Assistant, you will:

• Proactively manage the Vice President’s calendar, meetings, correspondence, travel, and competing priorities to maximize efficiency and effectiveness
• Act as a key internal and external liaison, including interactions with ministerial offices, Crown Corporation Secretariat, senior leaders, and other government officials
• Prepare, edit, and finalize executive‑level correspondence, presentations, briefing materials, agendas, and meeting minutes
• Coordinate and support Board of Directors and committee meetings, including ensuring materials meet required standards and timelines
• Anticipate executive and divisional needs, taking independent action where appropriate and identifying opportunities to improve processes and outcomes
• Research, prepare, consolidate, and maintain reports, statistics, and executive‑level documentation
• Coordinate budgeting activities and track deliverables, deadlines, and divisional priorities
• Provide guidance and direction to other administrative staff within the division, supporting consistency and collaboration
• Partner closely with other Executive Assistants to provide seamless coverage and shared support across the Executive Office
• May be required to travel with the Executive to offsite meetings and visits.

Position Requirements

The skills and attributes required to successfully fulfill these responsibilities include:

• A minimum of 5–7 years of executive‑level administrative experience within a large, complex organization
• Demonstrated ability to operate with a high degree of confidentiality, discretion, diplomacy, and professionalism
• Strong written and verbal communication skills, with the ability to draft materials on behalf of senior leaders
• Advanced proficiency in Microsoft Word, PowerPoint, and Excel
• Excellent organizational, time‑management, and prioritization skills, with the ability to manage multiple demands simultaneously
• Sound judgment, initiative, and the ability to anticipate needs and act independently
• Experience supporting senior leadership, committees, or boards is considered an asset

Core Competencies

Successful Executive Assistants consistently demonstrate:

• Accountability and self‑motivation
• Strong organization and attention to detail
• Excellent interpersonal and communication skills
• Flexibility and adaptability in a changing environment
• Discretion, diplomacy, and sound judgment
• A proactive, intuitive, and solutions‑focused approach

Work Arrangement

This position follows a Hybrid-8 work model, requiring a minimum of 8 days in a 4‑week period in the North Vancouver head office (typically two days per week), with remaining days worked remotely. Flexibility is required to meet executive and business commitments that may require additional in‑office presence.

About us: 

At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. Check out our ICBC Year in Review 2025  to learn more about what we've accomplished! If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be part of our talented and diverse team as we work together to create an insurance system we can all be proud of.

 Our values guide how we interact with customers, partners, and each other. They shape our decisions and create a culture where employees feel inspired and empowered to do their best work.

• Collaborative: We include different perspectives to reach our common goals.
• Supportive: We seek to understand to meet diverse and evolving needs.
• Straightforward: We simplify the complex to make things easier.
• Knowledgeable: We gain knowledge through experience and learning to make informed decisions.

Work arrangements defined: 

• Hybrid 8 – you will work a minimum of 8 days in a 4-week period at your primary office headquarters (typically 2 days per week). The remaining days will be remote within British Columbia. 

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