Supply Management Assistant

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We look forward to hearing from you!

Position Highlights
 
We have an exciting opportunity for a Supply Management Assistant to join the Strategic Supply Management (SSM) Department.

As Supply Management Assistant, you will be a key departmental resource, coordinating and assisting in day-to-day operations and taking accountability for ongoing projects supporting all functional areas within the department.  
 

Key Responsibilities
 

• Tracking and monitoring departmental initiatives and metrics including reviewing datasets and formulating high level insights.
• Coordinating upcoming contract renewals, expirations and terminations.
• Managing work assignment queues, supporting the contractor hiring process, and monitoring central email inboxes.
• Preparing, maintaining and formatting documents, correspondence, reports, presentations and statistics.
• Managing document repositories and ensuring appropriate online filing and organization of key business documents according to document retention policies.
• Sending communications to various stakeholders, couriering mail and processing vendor payments. 
• Overseeing onboarding of new staff, including processing access requests, tech requests and site administration for the department.
• Organizing team meetings and social gatherings.
• Providing general assistance to managers and the department, anticipating needs, and taking independent action on a broad range of tasks.

Core Competencies

• Minimum 3 years of experience performing basic data analysis, primary and secondary research, and translating information into visual charts and graphs.
• Bachelor’s degree in Business or other relevant discipline preferred.
• Good understanding of contracting principles and ability to interpret legal terms and conditions.
• Excellent proficiency in spreadsheets, word processing, and other productivity and business software (specifically Microsoft Word, Excel, OneNote and PowerPoint. Knowledge of SharePoint, basic HTML and SAP is considered an asset).
• Excellent verbal and written communication skills and able to work collaboratively with department leaders. 
• Strong project management skills to accommodate multiple deliverables and adaptable to dynamic changes to business priorities.

Position Information

About us:

At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be part of our talented and diverse team as we work together to create an insurance system we can all be proud of.

Work arrangement defined:

• Hybrid 8 – you will work a minimum of 8 days in a 4-week period at your primary office headquarters (typically 2 days per week). The remaining days will be remote within British Columbia.

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